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Prepare documents legibly
and in accordance with the provisions
of 19 O.S. Section 261 and 298.
Properly title,
date and execute the document including typed names and titles
beneath all signatures. Make sure each name and signature is consistent
throughout the document.
Properly
witness and/or acknowledge all documents.
Documents
affecting real property must be acknowledged in the
proper
format
.
Include
the complete legal description of the property with all initial
recordings and on subsequent recordings
where required by statute.
Properly
reference previously recorded documents when
you submit subsequent related documents for recording by including the
book & page numbers.
Provide
necessary information to recorder including the name, address and
telephone number of the preparer. Frequently
we can notify you by telephone if we notice a minor problem.
All deeds and/or conveyances of real property requiring
documentary stamps must be accompanied with proof of purchase price,
i.e. bill of sale, sales contract, receipt, etc.
This documentation is for purchase price verification only and
will not be recorded.
Identify
schedules and exhibits clearly and number the pages
so we can tell they belong with the document and are not an additional
recording.
Include
the correct fee and applicable
taxes:
all instruments
offered for recording require
a Filing
Fee, Deeds may require
Documentary Stamp Tax,
and Mortgages require a
Mortgage Tax Fee.
Include
a self addressed stamped envelope to ensure return of the document
to the desired party. If
there is not a self addressed envelope included, all instruments are
returned to the party submitting the document for recording.
Double
check your work to avoid rejection. |